Data Privacy Policy

I   Name and address of the controller

The controller in terms of the GDPR and other national data protection laws of the member states as well as other data protection regulations is the:

Sensortherm GmbH
Hauptstraße 123
65843 Sulzbach/Ts. – Germany
Tel.: +49 6196 64065-80
E-mail: datenschutz@sensortherm.de

II   General information on data processing

1   Scope of processing personal data

We process personal data of our users only to the extent necessary for the presentation and optimisation of a functional website as well as our content and services. Processing personal data in the context of this public relations work is in terms of Article 6 (1) (e) of the GDPR in conjunction with Section 3 of the BDSG.
The processing of personal data of our users regularly only takes place with their consent. An exception applies in those cases where the data processing is permitted by law.

2   Legal basis for processing personal data

Insofar as we obtain the consent for the processing of personal data from the data subject, Art. 6 (1) (a) of the General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
In the event that the vital interests of the person concerned or another natural person necessitate the processing of personal data, Art. 6 (1) (d) GDPR serves as the legal basis.
If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the party concerned do not outweigh the first mentioned interest, Art. 6 (1) (f) GDPR serves as the legal basis for the processing.

3   Deletion of data and storage duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of the storage no longer applies. In addition, data may also be stored if the European or national legislator has provided for this in union law regulations, laws or other provisions to which the person responsible is subject. Data will also be blocked or deleted if a storage period prescribed by the mentioned standards expires, unless there is a requirement for further storage of data for the conclusion of a contract or fulfilment of a contract.

III   Provision of the website and creation of log files

1   Description and scope of data processing

Every time our website is accessed, our system automatically records information from the computer system which accesses it, logging the following data:

  1. Information about the browser type and version used.
  2. The operating system of the user.
  3. The Internet service provider of the user.
  4. The IP address of the user.
  5. Date and time of access.
  6. Websites from which the user’s system reached our website.
  7. Websites accessed by the user’s system through our website.

The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.

2   Legal basis for data processing

The legal basis for the temporary storage of the data and log files is Article 6 (1) (e) of the GDPR.

3   Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be displayed on the user’s computer. For this purpose, the user’s IP address must be stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
For these purposes, our legitimate interest is in the processing of data according to Art. 6 (1) (f) GDPR.

4   Duration of storage

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. In the case of the collection of data for displaying the website, this is the case when the respective session has ended. If the data is stored in log files, they will latest be deleted after seven days. An additional storage is possible. In this case, the IP addresses of the users are deleted or changed, so that an allocation of the display of the website to the user is no longer possible.

5   Opposition and removal option

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection for the user.

IV   Newsletter

1   Description and scope of data processing

On our website you can subscribe to a free newsletter. When registering for the newsletter, the data from the input form are sent to us. In addition, the following data is collected upon registration:

  1. IP address of the accessing computer.
  2. Date and time of registration.

During the newsletter registration process, your consent is obtained for processing the data for this purpose, and you are referred to this privacy policy.

The newsletters of Sensortherm GmbH contain so-called counting pixels. A counting pixel is a miniature graphic that is embedded in such e-mails that are sent in HTML format to enable log file recording and log file analysis. This allows a statistical evaluation of the success or failure of online marketing campaigns. Based on the embedded pixel, Sensortherm GmbH can detect whether and when an e-mail was opened by a data subject and which links in the e-mail were accessed by the data subject.

Such personal data collected via the counting pixels contained in the newsletters will be stored and evaluated by the controller in order to optimize the delivery of newsletters and to better adapt the content of future newsletters to the interests of the data subject.

There is no disclosure of data to third parties during the data processing required for dispatching newsletters. The data are used solely for sending the newsletter.

2   Legal basis for data processing

The legal basis for processing data after registration for the newsletter by the user, once their consent has been obtained, is Article 6 (1) (a) of the GDPR. In addition, the newsletter subscription is based on a contractual relationship, so Article 6 (1) (b) of the GDPR also applies.

3   Purpose of data processing

The collection of the user’s e-mail address is for the purpose of delivering the newsletter. The collection of other personal data in the context of the registration process is to prevent abuse of the services or the e-mail address.

4   Duration of storage

The data are deleted as soon as the purpose of storage is no longer required. The e-mail address of the user is therefore stored as long as the subscription is active. The other personal data collected as part of the registration process are usually deleted after a period of seven days.

5   Opposition and removal option

The user can cancel the subscription to the newsletter at any time. There is a corresponding link in every newsletter for this purpose.
This also enables a withdrawal of the consent to the storage of personal data collected during the registration process. You can have the data stored about you modified at any time.

V   Contact form and e-mail contact

1   Description and scope of data processing

On our website is a contact form available, which can be used for electronic contact. If a user realizes this option, the data entered in the input mask will be transmitted to us and saved. These data are:

Name, company, telephone number, e-mail address, address, message

At the time of sending the message, the following data is also stored:

  1. The IP address of the user.
  2. Date and time of registration.

During the sending process, your consent is obtained for processing the data for this purpose, and you are referred to this privacy policy.
Alternatively, contact via the provided e-mail address is possible. In this case, the user’s personal data transmitted by e-mail will be stored.
In this regard, there is no disclosure of data to third parties. The data are used solely for processing the conversation.

2   Legal basis for data processing

Legal basis for the processing of the data is in the presence of the consent of the user Art. 6 (1) (a) GDPR
Legal basis for processing data in the course of sending an e-mail is Article 6 (1) (e) of the GDPR. If the aim of the e-mail contact is the conclusion of a contractual relationship, then Article 6 (1) (b) of the GDPR also applies to the data processing.

3   Purpose of data processing

The processing of personal data from the input form is used solely for us to handle the contact request. In the case of contact via e-mail, this also includes the required legitimate interest in the processing of the data. The other personal data processed during the sending process are intended to prevent misuse of the contact form, and to ensure the security of our information technology systems.

4   Duration of storage

The data are deleted as soon as the purpose of storage is no longer required. For the personal data from the input form of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been finally clarified.
The other personal data collected as part of the sending process are deleted after a maximum period of seven days.

5   Right to objection and deletion

The user has the right to withdraw their consent to the processing of personal data at any time. If the user contacts us by e-mail, among other options, they can object to the storage of their personal data at any time. In such cases, the conversation cannot be continued.
The revocation of the consent and the contradiction of storage is possible by a short message to datenschutz@sensortherm.de. In this event, all personal data that has been stored in the course of the contact will be deleted.
If your personal data are processed, you are affected by the GDPR and you as the data subject are entitled to the following rights from your controller:

VI   Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. If a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that enables a unique identification of the browser when the website is visited again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data are stored and transmitted in the cookies:

1. language settings

In addition, we use cookies on our website that allow an analysis of users’ browsing behavior.In this way, the following data can be transmitted:

  1. Entered search terms
  2. Frequency of page views
  3. Use of website functions

When visiting our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, there is also a reference to this privacy policy.

b) Legal basis for data processing

The legal basis for the processing of personal data using technically necessary cookies is Article 6 (1) (f) GDPR.

The legal basis for the processing of personal data using cookies for analysis purposes is the consent of the user Art. 6 (1) (a) GDPR.

c) Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some features of our website can not be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

We require cookies for the following applications:

1. Recognize language settings

The user data collected by technically necessary cookies will not be used to create user profiles.

The use of the analysis cookies is for the purpose of improving the quality of our website and its contents and to learn how the website is used.

For these purposes, our legitimate interest is in the processing of personal data pursuant to Art. 6 (1) (f) GDPR.

e) Duration of storage, objection and deletion options

Cookies are stored on the user’s computer and transmitted by this to our side. Therefore, you as user have the full control to the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, possibly not all functions of the website can be used to the full extend.

VII   External services

Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (“Google”). Use is made in accordance with Art. 6 (1) (f) GDPR. Google Analytics uses so-called cookies, which are text files stored on your computer, to help the website analyze how users use the site. The information generated by the cookies about your use of this website is generally transmitted to a Google server in the USA and stored there. This information are:

  • Browser type / version,
  • Used operating system,
  • Referrer URL (the previously visited page),
  • Host name of the accessing computer (shortened IP address),
  • Time of server request.

The IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google information. On this website we also have Google Analytics extended the code “anonymizeIP”. This guarantees the masking of your IP address so that all data is collected anonymously. Only in exceptional cases the full IP address will be transmitted to a Google server in the USA and shortened there.

On our behalf, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide us with other services relating to website and internet use. You can prevent the storage of cookies by selecting the appropriate settings on your browser; however, we point out that in that case you might not be able to use the full functionality of this website.

You may permanently refuse Google to collect data generated by cookies regarding the use of the website (including your IP address) and to process them. You can download and install the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
As an alternative to the browser add-on, especially for browsers on mobile devices, you can prevent the collection by Google Analytics by clicking on this link in order to set an opt-out cookie that disables Google Analytics to collect data on this website in the future. The opt-out cookie is only valid in this browser and only for our website and is stored on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.

We continue to use Google Analytics to analyze data from Double-Click cookies and AdWords for statistical purposes. If you do not want to do this, you can disable it through the Ads Preferences Manager (http://www.google.com/settings/ads/onweb/?hl=en).
More information on how Google Analytics handles user data can be found in Google’s privacy policy at: https://support.google.com/analytics/answer/6004245?hl=en

Google Tag Manager

This website uses the Google Tag Manager. This service allows website tags to be managed through an interface. The Google Tag Manager only implements tags. This means that no cookies are used and no personal data is collected. The Google Tag Manager triggers other tags, which in turn collect data if necessary. However, the Google Tag Manager does not access this data. If a deactivation has been made at domain or cookie level, it remains valid for all tracking tags if they are implemented with the Google Tag Manager.

VIII   Rights of the person concerned

If your personal data are processed, you are affected by the GDPR and you as the data subject are entitled to the following rights from your controller:

1   Right of access

The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:

  1. the purposes of the processing.
  2. the categories of personal data concerned.
  3. the recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations.
  4. where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period.
  5. the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing.
  6. the right to lodge a complaint with a supervisory authority.
  7. where the personal data are not collected from the data subject, any available information as to their source.
  8. the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

Where personal data are transferred to a third country or to an international organization, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

2   Right to rectification

The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

3   Right to restriction of processing

The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

  1. the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
  2. the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.
  3. the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
  4. (4) the data subject has objected to processing pursuant to Article 21 (1) pending the verification whether the legitimate grounds of the controller override those of the data subject.

Where processing has been restricted, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
A data subject who has obtained restriction of processing pursuant to paragraph 1 shall be informed by the controller before the restriction of processing is lifted.

4   Right of erasure

a) right to be forgotten

The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

  1. the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  2. the data subject withdraws consent on which the processing is based according to point (a) of Article 6 (1), or point (a) of Article 9 (2), and where there is no other legal ground for the processing.
  3. the data subject objects to the processing pursuant to Article 21 (1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2).
  4. the personal data have been unlawfully processed;
  5. the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
  6. the personal data have been collected in relation to the offer of information society services referred to in Article 8 (1) GDPR.

b) Information to third parties

Where the controller has made the personal data public and is obliged pursuant to Art 17 (1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions

The right for deletion does not exist if the processing is necessary

  1. for exercising the right of freedom of expression and information.
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9 (2) as well as Article 9 (3) GDPR.
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  5. (5) for the establishment, exercise or defence of legal claims.

5   Notification obligation

The controller shall communicate any rectification or erasure of personal data or restriction of processing carried out in accordance with Article 16, Article 17 (1) and Article 18 to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort.
The controller shall inform the data subject about those recipients if the data subject requests it.

6   Right to data portability

The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where:

  1. the processing is based on consent pursuant to point (a) of Article 6 (1) or point (a) of Article 9 (2) or on a contract pursuant to point (b) of Article 6 (1); and
  2. (the processing is carried out by automated means.

In exercising his or her right to data portability pursuant to paragraph 1, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible. Freedoms and rights of other persons may not be affected.

The right to transfer data shall not apply to the processing of personal data necessary for the performance of a task which is in the public interest or in the exercise of official authority delegated to the person responsible.

7   Right to object

The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6 (1), including profiling based on those provisions.

The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

If the personal data concerning you are processed in order to carry out direct advertising, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct advertising.

If you object to the processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for these purposes.

You have the possibility of exercising your right of objection to the use of information society services, without prejudice to Directive 2002/58/EC, by means of automated procedures using technical specifications.

8   Conditions for consent

The data subject shall have the right to withdraw his or her consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

9   Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effect on you or which significantly impairs you in a similar manner. This does not apply if the decision

  1. is necessary for the conclusion or performance of a contract between you and the controller,
  2. that the legislation of the Union or of the Member States to which the controller is subject is admissible and that such legislation contains appropriate measures to protect your rights and freedoms and your legitimate interests; or
  3. takes place with your explicit consent

However, these decisions may not be based on special categories of personal data in accordance with Art. 9 (1) GDPR, unless Art. 9 (2) point (a) or point (g) applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

With regard to the cases referred to in (1) and (3), the person responsible shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, including at least the right to obtain action by the person responsible, to state his or her own position and to challenge the decision.

10   Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.